Help Center & User Guide
Welcome to UnDone — an intelligent, minimalist menu bar to-do tool for macOS built on the Eisenhower Matrix.
🌟 Core Highlights
1. Deep Apple Ecosystem Integration (EventKit)
- Frictionless iCloud Sync: UnDone reads and writes directly to Apple's official Reminders database with zero third-party intermediaries.
- Instant Multi-Device Roaming: Any edit made on your iPhone, iPad, Apple Watch, or Web (like checking off items or editing alerts) instantly syncs with UnDone's menu bar panel and desktop widgets.
2. Eisenhower 4-Quadrant Priority Matrix
Tasks are automatically organized into four quadrants according to their Priority and Due Date:
High-stakes, pressing commitments that require your immediate focus.
Long-term investments and critical goals that need deliberate planning.
Time-sensitive items with lower leverage. Handle quickly or delegate.
Distractions and low-value tasks. Prune, batch, or eliminate gracefully.
3. Natural Language Parsing & AI Intelligence
- Natural Language Date Extraction: Simply type
Meeting with Sarah tomorrow at 3pm. The system extracts the task title and assigns the precise deadline automatically. - CoreML Quadrant Prediction: Built-in on-device machine learning predicts and recommends the best quadrant for your task as you type.
- Smart Suggestions: Identifies stale tasks accumulating in Q4 and offers actionable suggestions to upgrade or clean them up.
4. macOS Desktop Widgets
Keep key commitments visible right on your desktop canvas:
- Quadrant Widget: Available in Small, Medium, and Large sizes to display task distribution across all four quadrants.
- Today Widget: A focused checklist view showing only what must get done today.
🚀 Quick Start
Basic Workflow
- Add a Task: Click the menu bar icon or press your global hotkey. Type your task in the bottom input bar (natural language dates supported).
- Select a List: Click the dropdown on the left of the input field to choose which Apple Reminders list to store the item in.
- Complete a Task: Click the circle beside any task to mark it done. Completion state immediately syncs via iCloud.
- Collapse Lists: Click any list title in the panel to collapse or expand its group, keeping your workspace neat.
Advanced: How Does the System Decide Quadrants?
If you want to manually adjust or understand the logic, here is the built-in classification rule matrix:
| Quadrant | Classification Rules | Action Strategy |
|---|---|---|
| 🟥 Q1: Important & Urgent | Priority is High, OR due date is today or earlier | Do immediately |
| 🟧 Q2: Important & Not Urgent | Priority is Medium or Low, AND due date is tomorrow or later | Schedule ahead |
| 🟦 Q3: Urgent & Not Important | No priority set, but due date is today or earlier | Delegate / Fast-track |
| ⬜ Q4: Neither | No priority set, and no near-term due date | Prune, archive, or tidy |
💡 Helpful Tip: In daily practice, you never need to memorize these formulas—UnDone's on-device CoreML model automatically infers them as you type!